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Tamworth Games Club Rules1.0 Identity 1.1 The club will be called Tamworth Games Club (TGC). 1.2 The club will be based at: CENTRAL METHODIST CHURCH , ALDERGATE, TAMWORTH, STAFFORDSHIRE . 2.0 Purpose 2.1 To provide the opportunity for members to participate in the hobby of collecting, painting and gaming with tabletop miniatures as well as card, board and role playing games. 3.0 Membership 3.1 Attendees may be invited to apply for membership if they attend more than half the meetings over two months 3.2 Club meetings are open to non-members who can make use of the club facilities upon payment of the standard meeting ticket price, this is with the exception of attending for the first time in which case the fee is waived by the club. 3.3 A record of attendance of members and visitors will be kept in a register book. 3.4 Visitors must be 12 years old or more to attend the club or become a member. Club officials and signatories must be 18 years or older. 4.0 Club Assets 4.1 The assets of the club (gaming equipment, cash in hand and cash at the bank) belong to the members. 4.2 If the club ever closes the assets will be distributed to the current members as evenly as possible. Current members at any time will be those who have attended more than half the meetings in the previous 6 months. 5.0 Club Officials 5.1 Decisions involving expenditure in excess of £50 or which involve a change to the Club Rules will be made by majority vote of club members at a normal meeting. Club officials may make decisions on day to day running and expenditure of up to £50. 5.2 At the AGM the attendant members will appoint a Club Leader, Treasurer and Membership Secretary. Nominations must be posted at least one week before the AGM. 5.3 Any member may volunteer to become an official. Officials are appointed on agreement of the current officials and on receipt of a successful disclosure check by the Criminal Records Bureau. Members must have attended at least one quarter of the meetings held during the past 12 months to be eligible. 5.4 A minimum of two officials will be present at each club meeting. 6.0 Club Funds 6.1 Club funds will be administered through a bank or building society account which is designed for this purpose. 6.2 There will be three signatories to the club bank account, one of whom will be the club Treasurer. Any two of the signatories must sign club cheques and make cash withdrawals. 6.3 The Treasurer will keep a record of transactions on club funds showing all credits, debits and the current balance. The record will be available for inspection by any club member. 6.4 A receipt will be obtained for all club expenditure, checked by the Treasurer and retained for audit purposes. If the Treasurer commits expenditure then the receipt will be checked by a different signatory. 6.5 The club year will run from January 1st to December 31st . At the end of the year a suitably qualified independent person will inspect the financial records if an audit has been requested by a member. 6.6 Public liability insurance and rent will be the highest priority purchases for the club. Sufficient funds will be put aside for these as required. 7.0 Voting and club decisions 7.1 Decisions regarding the club, including amendment of club rules, will be made by majority vote at normal club meetings. 7.2 Only current members (not visitors) may vote. 7.3 There will be an Annual General Meeting to discuss the general direction of the club and forthcoming events. 8.0 Standards of conduct 8.1 Club members and visiting non-members will at all times adhere to the following standards of behaviour. 8.2 There will be no verbal or physical abuse of any other member or visiting non-member. 8.3 There will be no discrimination of any kind by any member or visiting non-member towards any other person at the club meetings. This includes but is not limited to discrimination on grounds of: Class 8.4 No member under the age of 16 years will be left unattended by less than two adults over the age of 18 years at any time. 8.5 It is the responsibility of all persons to ensure that: They do not endanger the health and safety of themselves or others; 8.6 Disagreements between club members 8.6.1 Any disagreements between members will be referred to the Club Leader. 8.6.2 If the Club Leader is unable to resolve the disagreement, or if personally involved in it, the matter must be referred to the GCN Area Representative. 8.6.3 The following procedures are to be used only if informal efforts to resolve disagreements have been made and failed. 8.6.4 Disagreements between any of the following must be referred to the GCN Council: 8.6.4.1 Two or more clubs from different Areas. 8.6.4.2 Clubs and the GCN Council. 8.6.5 All the parties to the disagreement must be given reasonable opportunity to state their case. 9.0 Suspension of members 9.1 Suspension of membership ensures that no situation arises which could cause further concern and that no member is placed in a position which could cause further compromise. Such action may be necessary in the following cases: 9.1.1 When an allegation is made that a member has committed a serious criminal offence. In this case the Member must be suspended until police inquiries and any legal proceedings have been concluded. 9.1.2 When a disagreement between adults cannot be resolved quickly. In this case the suspension is to be for a period of not more than 90 days in the first instance. Suspension for further periods of not more than 90 days may follow. 9.1.3 When the action of an individual could seriously harm the reputation of the Gaming Club Network. 9.2 In every case membership may be suspended only by the appropriate authority with approval from the other appropriate authority as defined in the following table:
9.3 The suspended member must not participate in any activity connected with the Gaming Club Network and must not wear uniform or badges. 9.4 Any appointment held will be regarded as vacant. 9.5 Suspension in the case of disagreement must be followed as soon as possible by conciliation and such further steps as are necessary. 9.6 Any further action that may be required will follow the rules and guidelines as defined by the GCN http://www.gcnm.org.uk/ |
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